Frequently Asked Questions (FAQs)

Where will AZA BBG International Convention (IC) take place?

AZA BBG IC 2014 is proudly hosted by BBYO Lonestar Region and BBYO North Texas Oklahoma Region.

Hyatt Regency Dallas | 300 Reunion Boulevard | Dallas, Texas 75207

What is the recommended dress for International Convention (IC)?

Teens will be indoors for most of International Convention. For most days, casual clothing such as jeans and t-shirts are appropriate. Delegations will often dress in themed attire as they compete for the coveted Max F. Baer Spirit Gavel and the Anita Perlman Spirit Cup. Teens are not permitted to wear clothing that is revealing, such as short skirts or see-through tops, and may be asked to change clothes if necessary. Clothing that is profane or references drugs or alcohol is also not permitted.

What is the dress for Shabbat and the State of the Order?

Friday evening Shabbat attire should be nicer than typical casual clothes. Slacks and khakis with a polo shirt or button down shirt are appropriate for young men, and slacks, khakis, skirts, blouses or dresses are appropriate for young women. Revealing short skirts or low cut tops are not permitted, and torn or ripped clothing is not allowed. The dress for Saturday, during the day, is casual clothing. p>

What will my teen do at IC?

As we welcome 2,000 teens from all over the world, the activities in store for your teen are varied and exciting. Teens will:

  • Participate in a spirited Opening Ceremonies
  • Engage with the Dallas community via BBYO Stand UP Day in partnership
  • with the American Heart Association
  • Celebrate Shabbat together
  • Choose from more than 100 learning sessions
  • Enjoy supervised free time
  • Have the opportunity to purchase apparel from chapters, councils, regions and countries across the International Order
  • Elect their 90th Grand and 70th International Boards
  • Participate in athletics tournaments and sightseeing around Dallas
  • And, most of all, make lifelong friendships while reconnecting with existing friends

A fully detailed schedule outlining every session, speaker and activity will be available online at the AZA BBG IC 2014 website at bbyo.org/azabbgic, where you can also join in on the fun by watching many of our largest IC moments via live broadcasting throughout the week.

What should I pack?

The recommended packing list includes:

  • Toiletries
  • Jeans/slacks
  • Casual shirts/blouses
  • T-shirts
  • Long sleeve t-shirt to wear under the BBYO Stand UP Day t-shirt (We’ll be outside!)
  • Sweatshirts/sweaters
  • Shabbat appropriate attire
  • Business/business casual attire for the State of the Order
  • BBYO regional/council spirit clothing
  • Sneakers/casual shoes/dress shoes
  • Pajamas
  • Workout/gym clothes (if desired, there is a fitness center and AZAA/BBGG programming)
  • Kippah, Tallit and Tefillin (if desired)
  • AZA and BBG pins
  • A camera
  • Jacket
Where will they be? Will they be leaving the hotel?

Teens will be staying at the Hyatt Regency Dallas. They will leave the hotel for the BBYO Stand UP Day of Service, supervised tours of Dallas and AZAA and BBGG athletics tournaments. Other than that, teens should not leave the hotel under any circumstances. All off-site activities will be supervised by IC staff. Any exception would require that they be accompanied by staff.

How does rooming work at IC?

Teens are roomed randomly at IC in quad-arrangements. Every effort is made to ensure that teens are comfortable in their rooms, and most teens were paired with a teen from their home community and/or one who is in the same grade in school. While we do not allow for room changes, any serious rooming issues should be brought to the IC staff’s attention right away.

What is the number if I need to get in touch with IC?

If there is an emergency, parents are encouraged to call the IC office at 1-800-421-9843. Please be aware that teens are not permitted to use cell phones during programming, and the best way to relay information to your teen is often through our IC office. Teens are allowed to use their phones in their rooms and during free time.

The IC office will be fully staffed from 8:00 a.m. through 10:00 p.m. CST every day. While our office team will be working until very late at night, should you get our voicemail in the evening, please leave a message. We’ll be checking messages frequently and will get back to you as soon as possible.

Who will meet my teen at the airport? What should my teen do when he or she lands?

BBYO has assigned staff members and volunteers, who will be wearing blue BBYO vests, to be stationed at all approved arrival airports to greet our teens as they arrive in Dallas on Wednesday, February 12 and Thursday, February 13.

The emergency contact number for these days is 1-800-421-9843.

Dallas Love Field (DAL)
Upon arrival, teens should quickly pick up any type of food that they want within the terminal gates (do not leave security area). There is only one place that serves food outside of the security gates – a small Dunkin Donuts that also has refrigerated sandwiches. Teens should then go directly out of security down to baggage claim. Staff will be there to welcome you. Once you get your baggage, teens should go up to “Love Landing” for check in with staff

Dallas/ Fort Worth International Airport (DFW)
Upon arrival, teens should quickly pick up any type of food that they want within the terminal gates (do not leave security area). The only food outside of security is from vending machines. Teens should then go directly out of security to baggage claim. Staff will be waiting upon their arrival.

  • Teens who arrive in Terminal B should go directly out of baggage claim to the “Landside Lounge” to meet staff.

  • Teens who arrive in any other terminal should go outside of baggage claim to the Terminal Link Airport Bus and look for buses with signs saying that they are going to Terminal B – do not board a bus going to any other terminal. Take the bus (a blue and green bus) going to “B1-B13” and get off at the B13 stop. Then, go to the “Landside Lounge” at B14 to meet staff.

Please Note:

  • Teens that arrive in Dallas early will not be permitted to depart the airport for the hotel earlier than the designated time. We want to make sure we know where all teens are so that we can care for them to the best of our ability.
  • Teens that arrive after 2:30 p.m. at Love Field and after 3:00 p.m. at DFW on Wednesday, February 12 and Thursday, February 13 and/or are leaving before 11:00 a.m. on Monday, February 17 will be contacted separately to discuss travel plans.
What is BBYO’s supervision and discipline policy? Will you have adequate supervision?

BBYO has a minimum supervision ratio of 15 teens to every adult. All of BBYO’s professional IC staff have had background checks and are trained to work with your teens and keep them safe. As a reminder, your teen signed a Code of Conduct agreement with full understanding of our behavioral expectations as a member of BBYO. Should one of our teens choose to act outside of our Code of Conduct, the incident will be addressed by the appropriate staff members. We have a zero-tolerance approach to any violation of the Code of Conduct and any discipline matter that comes to the attention of IC staff. If you are dismissed from International Convention for disciplinary reasons or Code of Conduct violations, BBYO staff will arrange for your travel home immediately, at your family’s expense and without a refund.

Disciplinary issues may also result in fines from the hotel, legal repercussions and/or expulsion/suspension from BBYO. Consequences may include local or regional implications. We urge everyone to act responsibly.

The following expectations and guidelines will be in effect throughout IC:

  1. All participants must follow BBYO’s Code of Conduct (explained in the AZA and BBG handbooks). Any teen may be dismissed at any time for violating the Code of Conduct. Disciplinary decisions rendered by the IC staff are deemed fair and final.
  2. Behaviors that will result in immediate dismissal include: causing injury to another teen, staff member or guest; theft or causing damage to hotel or other’s property; violating curfew (leaving one’s assigned sleeping room after “lights out”); possession of fireworks or firearms; smoking; consumption/possession of drugs/alcohol or any substance used to create an unnatural high; causing injury to oneself; entering a sleeping room of the opposite gender at any time; gambling; sexual harassment; hazing or demonstrating violent behavior.
  3. Participants may not leave the program (except in the case of a medical emergency) from the time of arrival until the time that IC concludes. All participants are strictly prohibited from leaving the hotel grounds.
  4. Participants must attend and be on time to all programs and scheduled sessions, including meals.
  5. All participants must act respectfully toward fellow teens, guests and staff. Vulgar language and inappropriate gestures – even jokingly – will not be tolerated. This applies to the use of social media. We will be joined by many guests representing a plurality of opinions and associations. While they are in our "home," we will be good hosts and show respect at all times.
  6. Conduct that endangers the safety, morals, health or welfare of others will not be tolerated.
  7. Hotels are busy, open spaces. Please be respectful of other guests by keeping noise down, and do not congregate in hallways, lobbies or enter other groups' convention spaces.
  8. Visitors are not allowed at AZA BBG IC 2014 at any time.
  9. Requests for room changes will not be honored.
  10. Should you lose your room key, please visit the IC Welcome Center for help.
  11. Please report any and all damages in your room – heating/cooling, plumbing, furniture, etc. – to a staff member. Any unreported damages will be charged to ALL guests in the room.
  12. Participants are required to check all prescription medications with the IC nurse upon registration. Under no circumstances shall a teen share, sell or trade medication of any type – over-the-counter or prescription.
  13. You may bring food, but all containers must have their original seal intact. HOMEMADE BAKED GOODS ARE PROHIBITED. Bags will be checked upon arrival. Please do not bring any food products containing nuts, meat or shellfish.
  14. Proper/respectful attire must be worn at all times. Please wear shoes in the public spaces of the hotel.
What are meals like? What if my teen has a dietary restriction?

BBYO is committed to making every effort possible to ensure that our teens are safe and cared for throughout IC, including during meals. Meals are kosher-style, observing separation of dairy and meat, and serving only kosher meat. If your teen has a specific dietary restriction (such as gluten intolerance, lactose intolerance, other allergies, etc.) or a specific dietary need (such as a need for certified and sealed kosher meals, vegetarian or vegan meals), please be certain you or your teen has filled out the IC Delegate Experience Survey or e-mail Robyn Judelsohn so that we can ensure that all appropriate preparation is taken. If your teen has already indicated this need via the survey, there is no need to follow-up.

Will my teen need any spending money at IC?

Teens are advised to bring a small amount of spending money to IC. During free time, teens may be given the option to purchase snacks with cash in addition to the snacks provided to them by BBYO. Also, teens may choose to purchase items at the IC Shuk, marketplace, showcasing BBYO ‘swag’ and apparel from chapters, councils, regions and countries across the International Order. Items at the IC Shuk typically cost between $10 and $45.


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