Central Region West Spring Convention 2022

Friday, May 13, 2022 FROM 5:00 PM - Sunday, May 15, 2022 12:00 PM

Embassy Suites, CA

Central Region West

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Event Details

So what is this Spring Convention that I've been hearing about? 
At Spring Convention 2022 --  “Got Ruach?” -- Alephs and BBGs will be given the chance to celebrate all of our accomplishments from the past year, say goodbye to our seniors and enjoy exciting programming created by their peers. 

Got questions? Please take a few minutes to read through this information in its entirety. 

  • What: Spring Convention

  • Who: This convention is open to all members in grades 8-12. You must be a member to register. Not a member yet? Click here

  • When: Friday May 13, 2022 at 5:00 PM through Sunday, May 15, 2022 at 12:00 PM.  Teens must be dropped off at the hotel and may never drive themselves to a regional convention. Specific directions about arrival will be provided to attendees closer to the date.

  • Where: Embassy Suites (address shared privately with members)

​Cost & Registration Details:

  • Early Bird Registration: $350: Early Bird is a $50 discount open through 4/11/22 at 11:59 PM.

  • Regular Registration: $400: April 12-April 25

  • Registration closes 4/25/22 at 11:59 PM.  If you need to cancel for any reason, this is the final day to receive a full refund

  • Important: There are only 200 spots. This convention WILL sell out.  We will not be able to raise the attendance cap. There's no need to wait- register early to guarantee your spot!

Health and Safety

This convention will be using CampDocs, BBYO's online health record system.  Upon registration, anyone who has not already completed this profile 100% will be notified by email.  You will need to complete this profile to attend convention.  Please email [email protected] if you have any issues with the CampDocs system.

Okay, but tell me about COVID-19

Per BBYO policy, vaccination against COVID-19 is required to attend this program.  Upon arrival, all teens will be required to show proof of vaccination.  We will also be requiring all staff and teens to provide a negative COVID test.

Photo proof of negative test, along with a photo of vaccination card, will be required at check-in upon arrival at the hotel.

Summary of steps required for negative test result & proof of vaccination and booster: 

  • Teens must show proof of vaccination (and booster as applicable) to attend this convention.  Vaccine card photos are allowed. 

  • Results of negative COVID test no more than 24 hours old (if at-home test) or a PCR with results no more than 72 hours old

Cost: $400.00

Q&A

Wait!  I have prom that weekend!

  • We are aware that some teens may need to leave convention in the middle for a prom or other school-related event.  This is allowed under a specific set of circumstances:

    • Teens who will not be at convention from start to finish must fill out this form by Friday, May 6.

    • A designated adult must pick up the teen at the hotel at the designated time.  Teens who are not picked up by a designated adult will not be allowed to return and will not recieve a refund.

    • Teens who leave Saturday night may not return until Sunday morning.

    • Teens must be dropped off at the hotel by a designated adult.  A teen who returns alone will not be allowed back into the convention.

    • No discount or partial charge will be given for teens who leave and return to convention, as we are required to pay the hotel for them to be there the whole time.

What does the registration cost cover?

The convention price is comperable to other pre-pandemic Spring Conventions.  It's our commitment to provide high quality, high value programming and an experience that you and your teens won't forget. 

  • Meals: dinner Friday through breakfast Sunday

  • Hotel accommodations (teens will sleep six to a room, sharing a bed with one other person.  Each room is a suite with two beds and a pull-out couch)

  • All programming materials 

  • Swag (apparel, BBYO lanyard, etc.) 

Safety and Security:

The safety and security of our teens is our number one priority. We work hard to keep as low of a profile as possible for our events and ask that you do not publicly post information about Spring's timing and location. We will have private security on site in addition to what is provided by the hotel.

Financial Aid:

You can apply for need-based financial aid, and all financial aid applications are due by 4/11/22 at 11:59 PM! 

Financial aid will work the same as in previous years. We work with BBYO International’s standardized scholarship process, based on an IRS form threshold, in order to make the process more equitable to our families. Please note that the process will work as follows: 

  • You will need to fill out a financial aid request form at the following link: BBYO Online Scholarship Application 

  • You will receive an email from Monica indicating your scholarship allocation decision by April 15. All scholarship applicants will have their award deducted from the early bird price, even if they are notified after the deadline.

  • If you accept the request, please log onto you myBBYO Account and pay any remaining balance.

  • Note: we cannot allocate full scholarships 

Cancellation Policy:

The deadline to cancel with a full program refund is the final registration deadline for this program. Until that date, full refunds will be granted for cancellations in writing (e-mail is acceptable), for any reason. After the registration deadline, partial refunds are not guarunteed, but may be available based on convention expenses already paid (hotel, transportation, etc..). Within ten days of convention we’ve already confirmed final counts with our vendors, and no refunds will be given. “No shows” will not receive a refund.

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