ATTENDEES:   This incredible weekend is open to any BBYO member in grades 8-12 in the Kentucky Indiana Ohio Region, the Great Midwest Region, BBYO staff and advisors.

REGISTRATION:   Registration is open & will close  on Sunday January 7th at midnight. Late registrations will be accepted based on availability. The last day to receive a refund is Monday, January 8th.

SCHOLARSHIPS:  Scholarships are available. The deadline to submit scholarship applications is  Thursday, December 21st at midnight.  The scholarship form must be completed online  at:  https://bbyo.org/scholarship-form. Each family will be contacted, via email, by the regional office with the amount of scholarship awarded by Friday, December 22nd. Once you accept the scholarship, the regional office will register you for the convention and then you can pay the balance.  If you are requesting scholarship money, please do not register online until awards are announced.  

*Local scholarships are also available. Please contact your City Director for more info. 

HEALTH REQUIREMENTS AND FORMS: 

Please view BBYOs updated Covid policy here. 

BBYO highly recommends—but does not require—each participant be fully vaccinated for COVID-19, including the most recent booster available. BBYO is following the guidance of many public health institutions, scientists, and medical professionals who have led the battle against the coronavirus and are recommending that people be fully vaccinated and boosted against COVID-19.

BBYO works with CampDoc, the leading electronic health record system. All participants and parents are required to complete a health file before attending a BBYO convention. Once you have registered for the convention, you will receive an email inviting you to join CampDoc. Accept the invitation and complete or update all forms. These forms provide dietary, medical, and other important information. Teens will not be allowed to attend without a complete profile. 

ACCOMMODATIONS  AND  WHAT  TO  BRING:  A detailed packing list will be sent out in the weeks leading up to convention. The teens will be staying in home housing. The food will be kosher style – no mixing of milk and meat. 

KIO TRANSPORTATION:  A transportation and logistics email will go out one week prior to convention and will include transportation info and timing for each city.  Please note teens are never allowed to drive to BBYO  conventions. Transportation is provided from Louisville, Indianapolis, Cincinnati, Dayton and Columbus. Teens traveling from GMR should refer to their email and reach out to local staff regarding flights. Approximate timing on Friday, January 19 for each city is below. All busses will depart Louisville at 1pm on Sunday. 

Cincinnati: Approx. departure window is from 4-4:30pm

Columbus: Approx. departure window is from 2:45-3:30pm

Dayton: Approx. departure window is from 3-3:20pm

Indianapolis: Approx. departure window is from 3:45-4pm

Louisville: Local teens should arrive at the JCC from 6-6:30pm

GMR TRANSPORTATION:  A transportation and logistics email will go out one week prior to convention and will include transportation info and timing. Teens traveling from GMR should refer to their email and reach out to local staff regarding flights. Timing for flights is listed below and all teens should book flights in this time window. 

Friday, January 19th- flights must land in Louisville (SDF) between Noon-6pm

Sunday, January 21st- flights must depart Louisville (SDF) between 3-8pm

Recommended Flight: Friday- American Airlines (AA 3741) 3:28-5:47pm (ORD-SDF) Sunday- American Airlines (AA 3741) 6:35-7:04pm (SDF-ORD)

Transportation to/from the Louisville airport will be provided. Teens are required to arrange their own transportation to/from Chicago area airports. 

Important Dates:

12/12: Registration Opens

12/21: Deadline to apply for scholarship application

12/22: Scholarship awards will be announced

1/07: Registration Closes

1/08: Final day to receive a full refund

We can't wait to see you!

Questions? Please reach out to Becca Waller at [email protected]!