NTO Fall Convention 2021

Friday, October 29, 2021 FROM 5:30 PM - Sunday, October 31, 2021 10:00 AM

Great Wolf Lodge, TX 76051

North Texas Oklahoma Region

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Event Details

What is Fall Convention?
It's an overnight event packed with everyone's friends having the best time. It's an opportunity to unplug, learn, connect, and celebrate the fact that we are all in this together. Imagine sitting in a ballroom or playing at an indoor waterpark with teen leaders from around the region- sharing stories, tips, and ideas from the year, and building upon the relationships that formed months or years ago.

Conventions are a space where new members of the community can feel the energy and love of a global movement. A space for like-minded people to belong and learn new ideas, so they’re inspired to create the work that’s within them. 

What will we do at Fall Convention?

We will celebrate Shabbat through friday night and saturday morning services as well as Havdalah on Saturday night. We will also have access to the indoor waterpark at Great Wolf Lodge included for all those registered.

Who is invited?

Open to BBYO members in 9th-12th grade 

What does it cost?

Registration opens September 13th at 5PM and closes on Thursday, October 13 at 11:00PM. 

Early bird pricing is $325 from September 13 through September 26. Regular registration pricing is $375 from September 27 to October 13.

Price includes hotel room with 5 roommates (6 total to a room), all meals, transportation for Tulsa teens and convention giveaway.

  • Sign up by September 26 to guarantee your mutual roommate requests!

Do you offer scholarships?
Scholarships are available. The deadline to submit scholarship applications is Sunday, September 26. The scholarship form must be completed on line: Regional Scholarship Online Form
Each family will be contacted, via email, by the regional office with the amount of scholarship monies awarded by Tuesday, October 5.

TO REGISTER

Register for Convention –  fill out our secure registration form below

  • Make sure you are answering all questions – specifically those about food allergies

  • If you are having a problem registering, please call Philip, Regional Director, at 972-974-4226 or [email protected]

  • Refunds will not be given if you cancel on/after Thursday, October 14

  • Payment due in full on Friday, October 15

REQUIRED FORMS: BBYO uses CampDoc, the leading electronic health record system.  All participants and parents are required to complete a health file before attending a BBYO convention. Once you have registered for the convention, you will receive an email inviting you to join CampDoc. Accept the invitation and complete all the forms. These forms provide dietary, medical and other important information. Teens will not be allowed to attend convention without completing Campdoc.

TRANSPORTATION: Round trip transportation will be arranged for Tulsa teens. Dallas teens need to be dropped off and picked up at the hotel. Teens can not drive themselves to convention. 

SUPERVISION: The convention will be staffed by BBYO professionals and chapter advisors.

ACCOMMODATIONS AND WHAT TO BRING: Please bring toiletries, NTO spirit wear, AZA/BBG pins, and an appropriate halloween costume. Teens who are registered and their parents will receive a packing list once registration is closed about a week before convention.

Cost: $375.00 (due by 10/16/2021)
Deposit Amount: $190.00

Location: Grapevine 76051

Q&A

Questions? Contact the BBYO office: [email protected]

WHAT ARE THE MEALS LIKE? WHAT IF I HAVE A DIETARY RESTRICTION?

All BBYO meals are Kosher Style with vegetarian and vegan options. We ask for allergy information and food needs on the online medical form and we appreciate you sharing information as soon as possible so that we can accommodate specific food needs and limitations. All BBYO conventions are peanut and tree nut-free.

WHAT IS THE CANCELLATION/REFUND POLICY?

The deadline to cancel with a full program refund is the final registration deadline for this program (October 13). Until that date, full refunds will be granted for cancellations in writing (e-mail is acceptable), for any reason. On October 14 we will have confirmed final counts with our vendors, and no refunds will be given. “No shows” will not receive a refund.

WHAT IS BBYO'S DISCIPLINE POLICY?

As a reminder, when you registered for membership you signed BBYO’s Code of Conduct, which outlines our policies for substance abuse, property damage, and behavior guidelines with the full understanding of our behavioral expectations as a member of BBYO. Rules and guidelines will be made clear to all participants upon their arrival at convention opening. Should one of our teens choose to act outside of our Code of Conduct, the incident will be addressed by the appropriate staff members. We have a zero-tolerance approach to any violation of the Code of Conduct and any discipline matter that comes to the attention of staff. If you are (or your teen is) dismissed from BOTC for disciplinary reasons or Code of Conduct violations, BBYO staff will arrange for travel home immediately, at your family’s expense and without a refund.

WHAT ARE THE COVID PRECAUTIONS/POLICIES?

Our convention will be taking place in the Convention Center which is separated from the main hotel space. We have large spaces indoor in the convention center area that are being held specifically for us throughout the weekend as well as covered outdoor space that is reserved for us. This space will be used for meals, programming, and Shabbat services.

We do not have the entire hotel blocked/reserved when it comes to guest rooms and hotel amenities. We will likely have a block of rooms for teens and staff, but that will not be finalized until after registration closes on October 13. If teens are going to the waterpark or participating in the other activities that the hotel offers (ropes course, MagiQuest, etc.) there may be other guests. 

Below are the current COVID protocols we have in place though they are subject to change based on local laws, regulations, and guidance:

  • Masks must be worn over the mouth and nose at all indoor programming by all attendees unless they are actively eating or drinking.
  • Note that at this convention masks will not be required when teens are at the waterpark, but will be needed as teens travel between spaces.
  • All adults present at convention must be vaccinated (staff, advisors, speakers, other volunteers)
  • All teens attending this convention (or any other overnight experience) must be fully vaccinated by Sunday, October 15.
  • Parents must complete the updated vaccination waiver for each of their teens by Wednesday, October 13. There are two ways to complete the form:
    1. Log into your MyBBYO account at bbyo.org
      • Go to "Vaccine Acknowledgement" under "Program Alerts"
      • Click "Complete Waiver" for each teen
    2. Go to bbyo.org/waivers/vaccination-acknowledgement and complete the form
  • Teens will not be able to complete this form as it is only available on parent accounts. Once this form has been completed, it will carry over for all future events.

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