Pacific Western Region BOTC

Friday, November 8, 2019 FROM 5:00 PM - Sunday, November 10, 2019 11:00 AM

Camp Bob Waldorf, CA 91208

Pacific Western Region

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Cost: $310.00

Location: Glendale 91208

Travel Info

How do I get to convention?

  • Due to the close proximity of camp to many of our members, we will not be providing a bus to BOTC. Carpooling is highly encouraged! 

  • Teens may NOT drive themselves to/from convention. There are no exceptions to this policy. If a teen drives to convention, they will not be allowed to participate in the program. Their parent/guardian will be called to come pick up them and the vehicle immediately.

 

What if I have to come late or leave early? 

No problem! If you have other commitments throughout the event that you’re unable to miss- don't worry! We will work with you so can attend. Late arrivals and early departures are typically no problem as long as we know in advance. Teens may not drive themselves to/from convention. Prorated convention costs are not available. Please email [email protected] by November 1st if you have a late arrival or early departure needs. 

 

Q&A

What are the important dates we need to know? 

  • Sunday, September 8th: Scholarship applications open and FLASH SALE for only $259! 

  • Tuesday, September 10th: Flash Sale Ends. Price increases to Early Bird $279.

  • Tuesday, September 24th: Scholarship applications due by 11:59 PM.

  • Wednesday, September 25th: Early Bird Ends. Price increases to $310. 

  • Monday, October 28th: Registration closes at 11:59 PM. No refunds will be given after this date. No late registrations will be accepted. (See full cancellation/refund policy below)

  • Friday, November 1st: CampDoc medical/dietary information due online

  • Friday, November 8th: Sunday, November 10th: BOTC Regional Convention at Camp Bob Waldorf!

What is the scholarship process? 

  1. By Tuesday, September 24th at 11:59 PM: Complete the scholarship application 

    • Late applications will not be accepted for any reason.

    • Your most recent tax information must be uploaded if you’re requesting more than 25% of the convention cost (more than $70 for BOTC).

    • Note that we do not typically award more than 50% of the convention cost.

  2. On Friday, October 4th: Each family will be contacted via email with scholarship allocation information and next steps.

  3. By Tuesday, October 8th: Accept/deny your scholarship award- directions will be provided via email on how to accept/deny. If you do not accept/deny your scholarship award by this time, your scholarship will be released.

  4. Between September 8th and September 24th: Register for convention.

    • IMPORTANT: By applying for scholarship you are NOT guaranteed a spot at convention. You must be registered for the convention in order to receive a scholarship allocation. 

    • All convention fees must be paid in full at the time of registration unless the family has had a conversation with the Regional Director.

    • Your scholarship will be deducted based on the cost of convention at the time you register.

Can I register after the registration deadline? 

No. Registration closes at 11:59pm on Monday, October 28th. If a teen wishes to register after this date he/she should not expect to be able to attend convention. We do our best to accommodate but it can’t always work. Once registration closes, we send our numbers to camps for food and rooming, and it can be difficult to make changes.  

What is the cancellation/refund policy?  

The deadline to cancel with a full program refund is the final registration deadline for this program. Until that date, full refunds will be granted for cancellations in writing (e-mail is acceptable), for any reason. After the registration deadline, partial refunds may be available based on convention expenses already paid (hotel, transportation, etc.). Within ten days of convention, we’ve already confirmed final counts with our vendors, and no refunds will be given. “No shows” will not receive a refund.

CONVENTION BACKGROUND                                                                                                                                         

Who is convention for? 

BOTC is for every Jewish teen involved with BBYO and any teen interested in becoming more involved in BBYO. Chapter leaders, chapter members, new members, 8th graders, freshmen, sophomores, juniors, and seniors are all invited. No leadership role or prior program participation is required to participate. Teens must be registered members of BBYO to attend convention.

Why should I attend convention? 

BBYO conventions are one of the things that teens look most forward to during the school year. Conventions are planned and led by teens, and they are an opportunity for our region to come together as a community. Conventions provide teens with meaningful Jewish experiences and friendships that they will remember for years to come.

Where will I be? Will I be leaving the camp?

 Teens will be staying at Camp Bob Waldorf in Glendale, California for the entirety of the weekend. Teens should not leave the camp under any circumstances unless parents have been in communication with the Regional staff. 

Need Extra Care? 

Conventions and overnights have their challenges for teens, especially our younger members. If your teen needs extra care during the Convention, either socially, physically or otherwise (anxiety, shyness, etc.), please reach out to PWR Regional Staff at [email protected]. For the safety and well-being of all our members, only our professional staff is able to arrange and/or provide extra care.     

What are the meals like? What if I have a dietary restriction? 

All BBYO meals are Kosher Style with vegetarian and vegan options. We ask for allergy information and food needs on the online medical form and we appreciate you sharing information as soon as possible so that we can accommodate specific food needs and limitations. All BBYO conventions are peanut and tree nut-free.

What is BBYO's supervision policy? 

BBYO has a minimum supervision ratio of 15 teens to every adult. All of BBYO’s professional staff have had background checks and are trained to work with your teens and keep them safe. The staff and advisors help to supervise teens before, during, and after programming. Teen safety is our #1 priority.

What is BBYO’s discipline policy? 

As a reminder, when you registered for membership you signed BBYO’s Code of Conduct, which outlines our policies for substance abuse, property damage, and behavior guidelines with the full understanding of our behavioral expectations as a member of BBYO. Rules and guidelines will be made clear to all participants upon their arrival at convention opening. Should one of our teens choose to act outside of our Code of Conduct, the incident will be addressed by the appropriate staff members. We have a zero-tolerance approach to any violation of the Code of Conduct and any discipline matter that comes to the attention of staff. If you are (or your teen is) dismissed from BOTC for disciplinary reasons or Code of Conduct violations, BBYO staff will arrange for travel home immediately, at your family’s expense and without a refund.