CRW Spring Convention 2023

Friday, May 19, 2023 FROM 5:00 PM - Sunday, May 21, 2023 1:00 PM

Doubletree, CA

Central Region West

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Event Details

So what is this Spring Convention that I've been hearing about? 
At Spring Convention 2023 --  “L'Dor V'Dor” -- Alephs and BBGs will be given the chance to celebrate all of our accomplishments from the past year, say goodbye to our seniors and enjoy exciting programming created by their peers. 

Got questions? Please take a few minutes to read through this information in its entirety. 

  • What: Spring Convention

  • Who: This convention is open to all members in grades 8-12. You must be a member to register. Not a member yet? Click here

  • When: Friday May 19, 2023 at 5:00 PM through Sunday, May 21, 2023 at 12:00 PM.  Teens must be dropped off at the hotel and may never drive themselves to a regional convention.  Specific directions about arrival will be provided to attendees closer to the date.

  • Where: Doubletree Hotel (address shared privately with members)

​Cost & Registration Details:

  • Early Bird Registration: $375: Early Bird is a $50 discount open through 4/17/23 at 11:59 PM.

  • Regular Registration: $425: April 18-April 25

  • Registration closes 4/25/22 at 11:59 PM.  If you need to cancel for any reason, this is the final day to receive a full refund

Health and Safety

This convention will be using CampDoc, BBYO's online health record system.  Upon registration, anyone who has not already completed this profile 100% will be notified by email.  You will need to complete this profile to attend convention.  Please email [email protected] if you have any issues with the CampDoc system.

COVID-19 Policy

BBYO highly recommends full vaccination againt COVID-19, including all available boosters before attending regional convention.

Testing is required to come to convention: Photo proof of negative test, taken on the day of arrival, will be required at check-in upon arrival at the hotel.

Cost: $425.00


Wait!  I have prom that weekend!

  • We are aware that some teens may need to leave convention in the middle for a prom or other school-related event.  This is allowed under a specific set of circumstances:

    • Teens who will not be at convention from start to finish must fill out a form that will be posted on this page after Passover.  This will also be sent by email to all families.

    • A designated adult must pick up the teen at the hotel at the designated time.  Teens who are not picked up by a designated adult will not be allowed to return and will not recieve a refund.

    • Teens who leave Saturday night for Prom may not return until Sunday morning.

    • Teens must be dropped off at the hotel by a designated adult.  A teen who returns alone will not be allowed back into the convention.

    • No discount or partial charge will be given for teens who leave and return to convention, as we are required to pay the hotel for them to be there the whole time.

What does the registration cost cover?

The convention price is comparable to other pre-pandemic Spring Conventions.  It's our commitment to provide high-quality, high-value programming and an experience that you and your teens won't forget. 

  • Meals: dinner Friday through breakfast Sunday

  • Hotel accommodations (teens will sleep four to a room, sharing a bed with one other person)

  • All programming materials 

  • Swag (apparel, BBYO lanyard, etc.) 

Safety and Security:

The safety and security of our teens is our number one priority. We work hard to keep as low of a profile as possible for our events and ask that you do not publicly post information about Spring's timing and location. We will have private security on site in addition to what is provided by the hotel.

Financial Aid:

You can apply for need-based financial aid, and all financial aid applications are due by 4/17/23 at 11:59 PM! 

Financial aid will work the same as in previous years. We work with BBYO International’s standardized scholarship process, based on an IRS form threshold, in order to make the process more equitable to our families. Please note that the process will work as follows: 

  • You will need to fill out a financial aid request form at the following link: BBYO Online Scholarship Application 

  • You will receive an email from our team indicating your scholarship allocation decision by April 21. All scholarship applicants will have their award deducted from the early bird price, as they will be notified of their award after the deadline.

  • If you accept the request, please log onto your myBBYO Account and pay any remaining balance.

  • Note: we cannot allocate full scholarships 

Cancellation Policy:

The deadline to cancel with a full program refund is the final registration deadline for this program. Until that date, full refunds will be granted for cancellations in writing (e-mail is acceptable), for any reason. After the registration deadline, partial refunds are not guaranteed, but may be available based on convention expenses already paid (hotel, transportation, etc.). Within ten days of convention we’ve already confirmed final counts with our vendors, and no refunds will be given. “No shows” will not receive a refund.