FAQ

What are the important dates we need to know?

• Friday, March 22: Early Bird Registration opens ($425)
• Friday, March 22: Scholarship applications open (apply here)
• Friday, April 5th: Early Bird Registration ends at 11:59 pm (price will increase to $475)
• Sunday, May 5th: Scholarship applications due by 11:59 pm
• Friday, May 3rd: Registration closes at 11:59 pm.
• Sunday, May 5th: Must cancel by 11:59 pm. No refunds will be given after this date. No late registrations will be accepted.  (See full cancellation/refund policy below)
• Monday, May 20th: CampDoc medical/dietary information due online
• Friday May 24th - Monday, May 27th: Spring L'dor V'dor Regional Convention

Please see below for more Convention information:

What is the cancellation/refund policy?  The deadline to cancel with a full program refund is May 3rd at 11:59 pm. Until that date, full refunds will be granted for cancellations in writing (e-mail is acceptable), for any reason. After the registration deadline, partial refunds may be available based on convention expenses already paid (hotel, transportation, etc.). Within 3 weeks of convention, we’ve already confirmed the final counts with our vendors, and no refunds will be given. “No shows” will not receive a refund.

COVID GUIDANCE FOR LDVD CONVENTION- please read all the way through as our BBYO policies have changed.

What are your COVID procedures? BBYO follows the CDC guidelines regarding COVID-19 vaccination and as a result, highly recommends each participant be fully vaccinated for COVID-19 including the most recent booster available. Boosters are an important part of protecting yourself and those around you from becoming seriously ill or dying from COVID-19. BBYO is following the guidance of many public health institutions, scientists, and medical professionals who have led the battle against the coronavirus and are recommending that people be fully vaccinated and boosted against COVID-19. COVID-19 vaccination is no longer mandatory, but encouraged, to attend a BBYO overnight as with previous conventions.

For L'dor V'dor Convention, we will NOT require COVID-19 testing, we are asking that if you have any symptoms of a Cold or COVID-19, please reach out immediately to Carly at [email protected] and cancel your registration for L'dor V'dor Convention.

Participants are encouraged to pack masks to wear if they so please. Staff will have extra masks and hand sanitizer available as needed, but not enough masks to provide for everyone.

PREPARING FOR CONVENTION                                                                                                        

What medical form does BBYO need? Within a week of registering for convention, you’ll receive an email from CampDoc.com, if your teens CampDoc's profile is incomplete, and will be able to fill out the form electronically. Please note that if you have attended another BBYO convention or will be attending a summer program you will use the same login and only need to update your information. You do not need a physical for this convention. If you do not receive an email from CampDocs pertaining to convention then your profile is complete.

What if I take medication? Teens will be responsible for keeping and taking their own medications. These medications should be noted on your CampDoc medical form. We will not have a professional nurse on staff. We will have over-the-counter medicines if need be (Tylenol, Tums, Advil, etc.) and we do keep track of when teens are taking these meds from us.

What is the recommended dress? Stay tuned for a complete packing list. Teens will be at a camp, so pack accordingly. Clothing that is profane or references to drugs or alcohol is also not permitted. We do not permit any apparel that is potentially offensive to any race, religion, sexual orientation, gender, etc. 

What should I pack? The recommended packing list includes:

• BBYO branded clothing
• Toiletries
• T-shirts
• Jeans/Sweatpants/Pants
• Sweatshirts/sweaters
• Shabbat-appropriate attire- Friday evening Shabbat attire should be nicer than typical casual clothes.
• Sneakers/casual shoes/dress shoes
• Pajamas
• Sleeping Bag
• Pillow
• Twin Sheet (if desired)
• Towel
• Shower Shoes
• Kippah, Tallit, and Tefillin (if desired)
• AZA and BBG pins
• AZA and BBG Book
• A camera
• Spending money CASH (optional-see below)
• Masks
• *BBYO is not responsible for lost or stolen items. Please leave all unnecessary valuables at home.

IMPORTANT: You will need to keep luggage to 1 carry-on size bag and your sleeping gear. We expect about 180 teens to come to convention, so bus space will be limited. DO NOT OVERPACK!

Will I need spending money? Teens are advised to bring a small amount of cash to LDVD. Teens may choose to purchase items at the Shuk (marketplace/shop), showcasing BBYO ‘swag’ and apparel from chapters across the region. Items at the Shuk typically cost between $10 and $50. BBYO is not responsible for lost or stolen items. Please leave all unnecessary valuables at home.

Need Extra Care? Conventions and overnights have their challenges for teens, especially our younger members. If your teen needs extra care during the Convention, either socially, physically, or otherwise (anxiety, shyness, etc.), please reach out to Evergreen Regional Director, Carly Sokoloff at [email protected]. For the safety and well-being of all our members, only our professional staff can arrange and/or provide extra care.

ON-SITE LOGISTICS

How do I get to convention?

• Bussing logistic information will be sent out in logistic emails to registered members & parents only.
• Please direct any travel questions to Carly at [email protected].
• What if I have to come late or leave early? No problem! If you have other commitments throughout the event that you’re unable to miss- don't worry! We will work with you so can attend. Late arrivals and early departures are typically no problem as long as we know in advance. Teens may not drive themselves to/from convention. Parents can. Prorated convention costs are not available. Please email [email protected] by May 3rd at 11:59pm if you have late arrival or early departure needs.

How does rooming work? Teens are roomed randomly in cabins. We do our best to room teens with 1 other teen from their chapter although odd numbers and late registrations may cause this to not be possible. We also do our best to room teens with teens that are within 1-2 school years of one another. Teens will be housed in cabins throughout the weekend which will accommodate about 15 teens per cabin. Any serious rooming issues should be brought to the staff’s attention immediately upon registration. 

BBYO as an organization seeks to provide an inclusive rooming community and recognizes that our teens have a variety of gender identities, not limited to only males and females. Offering gender-inclusive rooming creates a BBYO community where all teens are welcome and safe.

Based on teen feedback we have chosen, in addition to having gender-inclusive AZA and BBG cabins, to provide an option for teens to room in a non-binary and non-gendered BBYO cabin! Non-binary is defined as an umbrella term for gender identities that are not solely male or female‍, or ‌identities that are outside the gender binary; while non-gendered is defined as not relating to people of one particular gender.  If a teen identifies as non-binary or gender non-conforming, in addition to gender-inclusive rooming, they will have an additional option to stay in our BBYO cabin.

Upon registering you will be asked about teens' preference for rooming. They may choose between a BBG, AZA, or BBYO cabin to room in. Please note that all teens who would like to be placed in a BBYO must have a parent, or guardian, consent to be placed in that cabin. A follow-up email will be sent to confirm consent.

What are the meals like? What if I have a dietary restriction? BB Camp's kitchen is a kosher-style camp with vegetarian, vegan, and gluten-free options. Additionally, BB Camp's kitchen and entire campus are nut-free. We ask for allergy information and food needs on the online medical form and we appreciate you sharing information as soon as possible so that we can accommodate specific food needs and limitations. 

What is BBYO's supervision policy? BBYO has a minimum supervision ratio of 15 teens to every adult. All of BBYO’s professional staff have had background checks and are trained to work with your teens and keep them safe. The staff and advisors help to supervise teens before, during, and after programming. Teen safety is our #1 priority.

What is BBYO’s discipline policy? As a reminder, when you registered for membership you signed BBYO’s Code of Conduct, which outlines our policies for substance abuse, property damage, and behavior guidelines with the full understanding of our behavioral expectations as a member of BBYO. Rules and guidelines will be made clear to all participants upon their arrival at convention opening. Should one of our teens choose to act outside of our Code of Conduct, the incident will be addressed by the appropriate staff members. We have a zero-tolerance approach to any violation of the Code of Conduct and any disciplinary matter that comes to the attention of staff. If you are (or your teen is) dismissed from Convention for disciplinary reasons or Code of Conduct violations, BBYO staff will arrange for travel home immediately, at your family’s expense and without a refund.