What are the important dates we need to know? 

• Wednesday, September 29th: FLASH SALE for only $295! 
  • Scholarship applications open.
• Friday, October 1st: Flash Sale Ends. Price increases to Early Bird $320.
• Monday, October 18th: Early Bird Ends. Price increases to $345. 
• Sunday, October 24th: Scholarship applications due by 11:59 PM.
• Sunday, October 31st: Registration closes at 11:59 PM. No refunds will be given after this date. No late registrations will be accepted. (See full cancellation/refund policy below)
• Friday, November 5th: CampDoc medical/dietary information and Vaccination Acknowledgment due online
  •  For the Vaccine Acknowledgment, a parent must log the parent profile on www.bbyo.org Go to My Profile, under Program Alerts, you will find links to this and any other outstanding forms and waivers.
  • There is also a generic link at https://bbyo.org/waivers/vaccination-acknowledgement.
• Friday, November 12th - Sunday, November 14th: Battle of the Cabins Regional Convention at Alpine Meadows Retreat Center!

What is the bus schedule/location for pick up and drop off?

*Please note that times are subject to change based on adult supervision availability. Information on any changes will be communicated with the PWR community ASAP

• There will be 2 buses picking up from El Camino Shopping Center on 11/12/21 between 12:00/12:30pm (the exact time will be sent out after registration closes).  These buses will then make a stop at the Westside Jewish Community Center to pick up more teens before heading to the retreat center.  Please note that you should be sending your child with a sack lunch/snacks for the bus ride (no nuts).  On 11/14/21, we will be departing camp around 12:30pm and make our way back via the route we came (Camp to WJCC to El Camino Shopping Center). 
• There will be 1 bus picking up from The Lawrence Family Jewish Community Center on 11/12/21 between 12:00/12:30 (the exact time will be sent out after the registration closes).  This bus will then make a stop at the Irvine Spectrum Center to pick up more teens before heading to the retreat center.  Please note that you should be sending your child with a sack lunch/snacks for the bus ride (no nuts). On 11/14/21, we will be departing camp around 12:30pm and make our way back via the route we came (Camp to Irvine Spectrum Center to Lawrence Family JCC). 

Is my teen allowed to drive themselves to the weekend?

No, teens are not allowed to drive themselves to any BBYO overnight.  If your child is not taking the bus, they can get a ride from a parent/guardian or ride share service with written permission from a parent that they approve their child to take this mode of transportation and BBYO is not liable for their child during the transportiation times and is only responsible for their child while at camp. 

What is the scholarship process? .

1. By Sunday, October 24th at 11:59 PM: Complete the Scholarship application
   • Late applications will not be accepted for any reason.
   • Your most recent tax information must be uploaded if you’re requesting more than 25% of the convention cost.
   • Note that we do not typically award more than 50% of the convention cost.
2. On Wednesday, October 27th: Each family will be contacted via email with scholarship allocation information and next steps
3. Between September 29th and October 24th: Register for convention.
   • IMPORTANT: By applying for scholarship, you are NOT guaranteed a spot at convention. You must be registered for the convention in order to receive a scholarship allocation. 
   • All convention fees must be paid in full at the time of registration unless the family has had a conversation with the Senior Regional Director.
   • Your scholarship will be deducted based on the cost of convention at the time you register.

Can I register after the registration deadline? 

No. Registration closes at 11:59pm on Sunday, October 31st. If a teen wishes to register after this date, he/she should not expect to be able to attend convention. We do our best to accommodate but it can’t always work. Once registration closes, we send our numbers to camps for food and rooming, and it can be difficult to make changes.  

What is the cancellation/refund policy?  

The deadline to cancel with a full program refund is the final registration deadline for this program. Until that date, full refunds will be granted for cancellations in writing (e-mail is acceptable), for any reason. After the registration deadline, partial refunds may be available based on convention expenses already paid (hotel, transportation, etc.). Within ten days of convention, we’ve already confirmed final counts with our vendors, and no refunds will be given. “No shows” will not receive a refund.

What are the COVID-19 protocols?

Please note that we will continue outdoor programming wherever possible. Masks will be required for all indoor programming except for meals.  Hand washing/sanitizer will be available at BBYO programs.  All teen facing staff and advisors must be vaccinated to staff the event.  In addition, teens are required to be vaccinated for any chapter/regional overnight programs and parents must sign off on teen vaccine form. 

If you have a teen with special circumstances regarding their current vaccination status, all medical exemptions should be handled through the medical exemption form. 

CONVENTION BACKGROUND                                                                                                                                         

Who is convention for? 

Battle of the Cabins is for every Jewish teen involved with BBYO and any teen interested in becoming more involved in BBYO. Chapter leaders, chapter members, new members, 8th graders, freshmen, sophomores, juniors, and seniors are all invited. No leadership role or prior program participation is required to participate. Teens must be registered members of BBYO to attend convention.

Why should I attend convention? 

BBYO conventions are one of the things that teens look most forward to during the school year. Conventions are planned and led by teens, and they are an opportunity for our region to come together as a community. Conventions provide teens with meaningful Jewish experiences and friendships that they will remember for years to come.

Where will I be? Will I be leaving the camp?

Teens will be staying at Alpine Meadows Retreat Center near Big Bear, California for the entirety of the weekend. Teens should not leave the camp under any circumstances unless parents have been in communication with the Regional staff. 

Need Extra Care? 

Conventions and overnights have their challenges for teens, especially our younger members. If your teen needs extra care during the Convention, either socially, physically or otherwise (anxiety, shyness, etc.), please reach out to PWR Regional Staff at [email protected]. For the safety and well-being of all our members, only our professional staff is able to arrange and/or provide extra care.     

What are the meals like? What if I have a dietary restriction? 

All BBYO meals are Kosher Style with vegetarian and vegan options. We ask for allergy information and food needs on the online medical form, and we appreciate you sharing information as soon as possible so that we can accommodate specific food needs and limitations. All BBYO conventions are peanut and tree nut-free.

What is BBYO's supervision policy? 

BBYO has a minimum supervision ratio of 15 teens to every adult. All of BBYO’s professional staff have had background checks, covid vaccinations and are trained to work with your teens and keep them safe. The staff and advisors help to supervise teens before, during, and after programming. Teen safety is our #1 priority.

What is BBYO’s discipline policy? 

As a reminder, when you registered for membership you signed BBYO’s Code of Conduct, which outlines our policies for substance abuse, property damage, and behavior guidelines with the full understanding of our behavioral expectations as a member of BBYO. Rules and guidelines will be made clear to all participants upon their arrival at convention opening. Should one of our teens choose to act outside of our Code of Conduct, the incident will be addressed by the appropriate staff members. We have a zero-tolerance approach to any violation of the Code of Conduct and any discipline matter that comes to the attention of staff. If you are (or your teen is) dismissed from BOTC for disciplinary reasons or Code of Conduct violations, BBYO staff will arrange for travel home immediately, at your family’s expense and without a refund.