Event Details

2021 Eastern Region Regional Convention:

ATTENDEES:  All 9th - 12th grade BBYO members from BBYO Eastern Region 

PURPOSE: This convention brings together our BBYO Eastern members for 3 days of creative and thought provoking programs as well as our traditional regional programs – celebrating Shabbat, life membership for seniors, AZA/BBG business meetings, limmud electives, a dance, the annual Regional’s talent show and Shuk. Coming soon: speaker announcements, songleader announcements and Jewish Enrichment team announcements!     

COST AND REGISTRATION: The cost of the convention is $370 (not including transportation). Registration is open and will close on at midnight Sunday, November 21st.  

TO REGISTER:  

• Register for Convention – go to www.bbyo.org/ and fill out our secure registration form  

• Make sure you are answering all questions

• If you are having a problem registering, please call the regional office at 704-944-6834 and we will be happy to take your payment over the phone. Refunds will not be given if you cancel after the registration deadline.      

SCHOLARSHIPS: Scholarships are available for Regional Convention. The deadline to submit scholarship applications is Sunday, Novmeber 14th. The scholarship form must be completed online at: https://bbyo.org/scholarship-form. Each family will be contacted, via email, by the regional office with the amount of scholarship awarded the week of, November 15th. Once you accept the scholarship, the regional office will register you for the convention and then you can pay the balance. If you are requesting scholarship money, please do not register online until awards are announced.   

HEALTH REQUIREMENTS AND FORMS: Beginning in August 2021, BBYO is requiring all teens, staff, and advisors attending any overnight programs (chapter, city, council, regional, and international programs) based in the United States to be fully vaccinated (vax date plus two weeks). Currently, Moderna, Pfizer, Astra Zeneca, or Johnson & Johnson are the accepted vaccines.

1. If your teen attended a BBYO summer program and has already uploaded their vaccination card to CampDoc, BBYO will transfer that over to their MyBBYO account so you do not need to do anything
2. If your teen did not attend a BBYO summer program, follow these steps:
   1. Go to bbyo.org and sign into your account
   2. Under program alerts, you will see vaccine acknowledgement with the name of each of your teens and a button for the waiver
   3. Click on complete waiver
   4. Please read through entire waiver, sign and click submit
   5. Reminder: this will NOT show up on a teen account only a parent account

BBYO works with CampDoc, the leading electronic health record system.  All participants and parents are required to complete a health file before attending a BBYO convention. Once you have registered for the convention, you will receive an email inviting you to join CampDoc. Accept the invitation and complete or update all forms. These forms provide dietary, medical and other important information. Teens will not be allowed to attend without a complete profile. 

SUPERVISION: The convention will be staffed by BBYO professionals and chapter advisors. There will be 1 staff person for every 15 teens.   

ACCOMMODATIONS AND WHAT TO BRING: Please bring toiletries, money for Regional Shuk, music and props for the talent show, nice clothes for Friday night Shabbat. Regional Convention is held in a hotel.  The food will be kosher style – no mixing of milk and meat. When meat is served it is kosher.   

EMERGENCY: BBYO Emergency # 804-402-1036  

ARRIVAL/DEPARTURE/TRANSPORTATION: Registration will begin at 3pm on Friday, December 17th. The convention will end on Sunday, December 19th at 2pm. We will have bus transportation available and will be in touch soon about specifics of trasportation from each city. Shuttles from the hotel are available for teens wishing to fly out of RDU on Sunday. Transportation cost is not included in the convention fee. Teens are never allowed to drive to BBYO Conventions.