SJR Conclave 2023

Friday, November 17, 2023 FROM 3:00 PM - Sunday, November 19, 2023 1:00 PM

Camp Harlam, PA

South Jersey Region

Attend This Event

Please login to view registration options.

We have moved to a new system. Find your event at bbyo.org/mybbyo.

Add to Calendar

Event Details

Join SJR for Conclave 2023 for our first full weekend overnight convention of the year! We can’t wait to come together to celebrate Global Shabbat, hear from impressive speakers, and dance the night away. Join us at Camp Harlam on November 17-19th!

To apply for scholarship:

  • Please note that you do NOT need to pay the registration fee for this event until after you have received your scholarship allocation. Your scholarship allocation reserves your spot at Conclave at the regular registration price.
  • Fill out the application at this link: https://bbyo.org/scholarship-form/.
  • Applications are due by Sunday, October 22nd at 11:59 PM. Late applications will not be considered.
  • Scholarship announcements will be made Monday, October 16th to teens and families.
  • Full balances are due October 29th. Teens with incomplete balances on October 30th will be cancelled from registration.

EARLY BIRD PRICE for Conclave will be open from Thursday, September 14th, through Sunday, September 20th at 11:59 PM. Early Bird Price is $295. On September 21st, we will go into Regular Pricing until October 24th. Regular Pricing is $315. On Octber 25th, the late registration fee will be applied, which will increase the price from $315 to $345. Registration will close on October 30th. We will not accept any registrants after October 30th.

Reminder: BBYO’s COVID-19 vaccination policy is as follows: We are committed to providing teens with a safe and healthy environment while attending BBYO programs. As of July 2022, all participants attending BBYO overnight events must be vaccinated and have a parent signed off on their covid vaccine form. We are asking families not to send teens to events if they are experiencing any of the symptoms laid out in our COVID-19 waiver. To help us adequately prepare for in-person events, all participants must register in advance on MyBBYO so that we can best safeguard the health and safety of everyone in attendance. As part of the registration process for Conclave, parents will need to sign off on BBYO’s vaccine acknowledgement form here. This form will only need to be completed once, so if you have already completed it, you do not need to do so again. As part of the registration process for Conclave, parents will need to sign off on BBYO’s vaccine acknowledgement form here. This form will only need to be completed once, so if you have already completed it, you do not need to do so again. Please see event FAQ for additional information.

Transportation:

Depart: 11/17 at 3pm @ Katz JCC Parking Lot

Arrive: 11/19 around 1:00pm @ Katz JCC Parking Lot

We will be taking buses, and every teen will have a seat on the bus. **Buses will leave 15 minutes after start time, we cannot wait for teen's later than 15 minutes late**

Learn more about Conclave at our FAQ Page. 

Code Of Conduct
Please read the code of conduct. By being a BBYO Member, you are agreeing to everything said in Code of Conduct. 

Cost: $315.00

Q&A

What is the cancellation/refund policy for Conclave?
The deadline to cancel with a full program refund is the final registration deadline for this program (Sunday, October 29th). Until that date, full refunds will be granted for cancellations in writing (e-mail is acceptable), for any reason. After the registration deadline (Sunday, October 29th), partial refunds may be available based on convention expenses already paid (venue, transportation, etc.). Within ten days of convention (Tuesday, November 7th) we’ve already confirmed final counts with our vendors, and no refunds will be given. “No shows” will not receive a refund.

Is the food Kosher?
All food at conventions are kosher-style, meaning dairy and meat are not served together. However, the food served may not be cooked in a kosher kitchen. If you/your teens require strictly kosher food, please email Regional Staff at [email protected]  

My teen has a dietary restriction and/or allergy. Can you accommodate?
Yes - similar to the strict kosher option, we will ensure vegetarian, vegan, gluten-free, dairy-free meals are available if the Office is notified in advance. Please make sure to note this in the appropriate field in registration to ensure we can accommodate for your teen. All BBYO programs and events are nut-free.

My teen takes medication. What is your process for handling medication?
Teens are expected to self-administer their own prescription medication throughout the course of the convention weekend. We will not be collecting and distributing medication during the convention unless we receive a specific request from a teen’s parent.  If you would like to speak about your teen’s medication needs, please contact us.

How will my teen get to camp?

We will be leaving from the JCC at 3:00pm on 11/17 and returning to the Katz JCC around 1:00pm on 11/19. We will be taking buses, and every teen will have a seat on the bus. **Buses will leave 15 minutes after start time, we cannot wait for teen's later than 15 minutes late**