What to Expect When You’re Expecting...a Volunteer Management System
It's a bird! It's a plane! It's a new way for BBYO to manage its volunteers' compliance and engagement!
You will receive an email the week of June 1 inviting you to create an account with VolunteerMatters, our new Volunteer Management System (VMS): please follow the instructions in that email to set up your account and complete any outstanding compliance requirements.
The health and safety of our teens is our number-one priority. It’s important to make sure that BBYO has an accurate record of who our advisors are, that they’ve been background checked, and that they’re familiar with BBYO’s health and safety policies. Until now, BBYO has tracked these things across a patchwork of systems, which took up a large amount of staff and advisor time. We are THRILLED to launch a new VMS: a one-stop shop to make sure that your contact information is up-to-date and that you’ve completed all of the health and safety items required for advising.
Once you set up your account, we don’t anticipate you needing to log in more than once or twice a year to make sure all your compliance items are in order.
You’ll find a few new compliance requirements waiting for you, including a training on mandated reporting and an updated policy manual. The VMS will guide you through any steps you need to take to complete your outstanding compliance requirements. All compliance requirements must be completed: any advisors still with missing required compliance items after a reasonable amount of time will no longer be able to advise.
Please note: right now, the VMS is only set up for US-based advisors, We look forward to adding Canadian and Global advisors to the system further down the road.
This is just one part of our effort to reduce the administrative burden on you and staff so that you can spend your time doing the best parts of your role -- empowering and mentoring your teens.
If you have questions, contact [email protected].